SchedAx replaces paper timesheets, scheduling boards, and punch clocks with a single intelligent platform — built for field crews, shift workers, and distributed teams.
Whether it's a job site with no signal, a hospital floor at 2 AM, or a retail shift swap at midnight — SchedAx handles it.
Your crew is spread across six job sites. Timesheets arrive Friday afternoon on dog-eared paper. Payroll runs Monday. The math never adds up — and someone always "forgot" to sign in.
Nurses finishing 12-hour shifts don't think about punching out. Float pool staff work three units in a week. Overtime piles up undetected until payroll closes — and then payroll argues with the charge nurses.
Your staff gets their schedule via group text. Shift swaps happen in the break room. And your assistant manager builds next week's rota on Sunday night from memory — then wonders why labor costs are always over.
Your floor workers rotate through three shifts, clock in on shared terminals, and don't have personal email addresses. Job costing requires time coded to work orders — but no one enforces it at punch-in.
Your consultants track time in their heads and submit timesheets two weeks late. By the time billing closes, no one remembers which project those Thursday hours belonged to — and the client disputes the invoice anyway.
No IT project. No consultant. No six-week implementation. SchedAx is configured by your operations team, not a vendor — and your people start tracking from their first shift.
Purpose-built for time tracking and workforce scheduling — not an HR system with a timesheet module bolted on as an afterthought.
Web, mobile PWA, and kiosk. Works offline and syncs when connection returns. Rounding rules, grace periods, and schedule enforcement — all configurable per team.
Print a QR code, stick it on the job site gate. Workers scan with any phone — no app download, no account setup. Perfect for field crews and production floors with shared terminals.
Build weekly schedules with drag-and-drop simplicity. Set recurring shift patterns, manage rotating schedules, track labor budget in real time. Staff see their schedule instantly on mobile.
Timesheets flow to the right manager automatically. Approve, reject, or request correction with one click. Escalate if not reviewed within your deadline. Full audit trail of every decision.
Daily, weekly, and threshold OT rules — by federal standard, state law, or custom contract. Real-time alerts when an employee approaches OT. Managers approve before it happens, not after.
Every punch tagged to a labor code, cost center, and project. Time-by-job reports for any period. Billing rate per code. Know your labor margin before the invoice goes out.
Live attendance view — who's in, who's late, who missed punch-out. Department compliance, pending approvals, OT risk, and upcoming shift coverage all on one screen.
Configure paid holidays per calendar, region, or employee group. Leave requests flow through approval. Holiday hours auto-populate in timesheets. Works with multiple countries and pay rules.
One-click export to QuickBooks, ADP, Paychex, Gusto, or flat CSV. Pivot reports by department, cost center, labor code, or employee. Full pay period summary ready when payroll runs.
Every plan includes time tracking, approvals, and payroll export. Scale up as your team grows — no feature lock-outs at lower tiers.
All plans: 14-day free trial · No credit card required · 30-day money-back guarantee · Annual billing saves you 2 months
HRIS systems treat time tracking as a checkbox. Generic payroll tools can't handle QR punch or rotating shifts. SchedAx is built for exactly this — and it shows in every screen.
Tell us about your team and we'll set up your organization, import your employees, and have you running before end of day — no IT project, no implementation partner, no months-long rollout.
Thank you — we'll reach out within one business day to schedule your onboarding session and provision your trial account.